A Complete Guide to Content Management System

content management system
Topic: Content Management System | By Lex data

What is on this Page?

  1. Introduction to Content Management System
  2. Core parts of CMS
  3. Types of CMS
  4. WordPress
  5. Themes
  6. Plugins
  7. Working
  8. Reasons why WordPress is a Great Choice
  9. Website Development: How Lex Data’s experienced full-stack developers can help?

Introduction to Content Management System

A Content Management system commonly known as CMS is a program that helps clients make, oversee, and alter content on a World Wide Web site without the requirement of specific specialized information. 

Core parts of CMS

Content Management System is comprised of two main parts.

  • Content Management Application (CMA)
  • Content Delivery Application (CDA)

A Content Management Application allows the owner of the World Wide Web owner to add and administer the content on the site. A Content Delivery Application works at the backend, behind the front end, it takes the input to the CMA, stores it appropriately, and makes it noticeable to the visitors/end-user of the World Wide Web.

types of cms

Types of CMS

  1. Open-Source CMS
  2. Proprietary 
  3. Software as a Service
  4. Component Content Management System (CCMS)
  5. Document Management System (DMS)
  6. Enterprise Content Management System (ECM)
  7. Web Content Management System (WCMS)
  8. Digital Asset Management System (DAM)

1. Open-source CMS

Open-source CMS is Free to download. There is no subscription fee or any agreement to buy it. There are some services where you must pay for, such as;

  • Customization on advanced level
  • Technical help in installation 
  • Plugins, themes, and templates
  • Training for staff
  • Support for CMS

Some popular open-source CMS examples are;

  • WordPress
  • Joomla
  • Drupal
  • Magento 
  • Square Space 
  • Wix

open-source CMS

2. Proprietary CMS

Proprietary CMS or commercial CMS are those that are tailor-made, built, and managed by an IT company solely. These CMS can be used by paying a license fee, monthly, or annually, etc.  Further fees may be charged for installation, set up, upgrading, staff training, and Support. Some popular proprietary CMS include.

  • Kentico
  • Microsoft SharePoint
  • IBM Enterprise Content Management
  • Pulse CMS
  • Sitecore
  • Shopify

3. Software as a Service (SaaS) CMS

SaaS is a system in which software is sold as a service by a single supplier. A common example of SaaS CMS includes Web content management software, Web hosting, and technical support. These services are charged per user or site on a monthly or annual subscription basis. SaaS provides virtual solutions hosted in the cloud. The Price factor depends on the amount of data hold, transfer, technical support, maintenance, and Storage.

There are two types of cloud content management systems;

  • Fully cloud CMS
  • Partial cloud CMS 

Fully cloud CMS

Mostly it is included in a package or service where everything is controlled by the Supplier. The user cannot alter or change the functionality according to their need.

Partial cloud CMS 

Partial cloud CMS is partially located on your server, you can change or amend the functionality according to your needs. Partial cloud CMS offers flexibility. Moreover, the functionality can be altered or enhanced by altering the source code. 

4. Component Content Management System (CCMS)

 Component Content Management System (CCMS) or CCMS is total a different system from standard CRM. It saves data in the Central repository in the form of small chunks or pieces. Instead of saving page by page or file by file, CCMS takes words, and paragraphs also known as components. It is designed for maximum content reusability.

5. Document Management System (DMS)

Tracking business documents on paper is a relic of times gone by. A Document Management System (DMS) offers a paperless answer for overseeing, storing, and tracking records in a cloud. It gives a computerized answer for transferring, handling, and sharing business archives without the hassle of printing, replicating, or checking.

6. Enterprise Content Management System (ECM)

Enterprise Content Management System (ECM) collects, organizes, and delivers information, files & confidential information to its right user. Also, it gives access to content that employees need to complete their projects and make decisions. ECM deletes redundant data after a certain amount of time to ensure free Storage.

7. Web Content Management System (WCMS)

A web content management system (WCMS) handles exclusively web content. It allows users to manage the digital content of their website without any knowledge of programming languages or tools. It provides many tools that help to manage their digital content very well.

8. Digital asset management system (DAM)

DAM is a central library where users can access their Digital content like audio, video, creative files, documents, and presentations. It can be accessed from anywhere because it is cloud-based. Basically, in a digital asset management system, users save, manage, and share their digital content easily.


WordPress is a platform where one can create a website or blog easily. It is an open-source content management system. It was released in 2003, these days WordPress is very famous among web developing platforms. Furthermore, today it controls more than 35% of the whole web — everything from Personal websites to absolutely stunning e-commerce websites is developed on WordPress. 

WordPress empowers you to create an amazing website on your own—without the knowledge of coding. It uses plugins to add functionalities and a template system known as themes. WordPress is written in PHP.



WordPress themes provide Appearance, style, and layout to the website content, including Colour scheme, typography, and Design Elements. There are plenty of themes available in the marketplace at WordPress.

 Some themes are free, and others paid. Whether you want a free theme or paid will depend on the features you want to have on your website. There are thousands of themes available in the WordPress theme directory. The right theme for your website makes it easier to use and attractive for the user.


Plugins are PHP Scripts or a bit of code that enhance the functionality in WordPress website development. These plugins are used from time to time according to the needs of the end-user or business These plugins are developed by volunteers, and IT companies.

Thousands of Plugins Available in WordPress plugin directory. Like themes some plugins are free, and others paid. WordPress Started as a Tool to start a blog but over the years it improved to become a powerful CMS and application framework all thanks to plugins. With the Help of Plugins, you can create almost every kind of website in WordPress like;

  • Start an e-commerce store with WordPress using the WooCommerce plugin.
  • Create a job board with WordPress using the Job Manager plugin.
  • Start An online learning System with Learn Dash plugin.
  • Create a Booking System Website with WordPress using the Amelia plugin.
  • Build online courses, communities, and membership sites with a member press plugin.
  • Build your photography website using the Envira Gallery Plugin
  • And many more.


WordPress needs two components to work on your web server PHP and My SQL

PHP is the language WordPress is written in which makes it dynamic. PHP is a server-side language, which means, it runs on your web Server before a page is served to the user. PHP is popular on the web over the years, because of WordPress itself!

MySQL is an open-source relational database management system, it deals with creating, updating, deleting, and reading Data (CRUD). MySQL is the second most used database management system in the world and is extremely fast at responding to queries.

It Works on Three levels. Firstly, it provides an easy interface to the user to manage Data, Secondly, MY SQL requires creation for CRUD, Thirdly, it welcomes any functionality added by the owner through theme or plugin.

To start with WordPress, Frist of all chose one of the thousands of WordPress hosting provider companies who install WordPress for you. If you want to do it yourself then go to the WordPress site and download it on your web server. After the installation, you can add your theme and choose your plugins depending upon the functionality you need. That is All-WordPress Platform is ready to use.

Reasons why WordPress is a Great Choice

Reasons why WordPress is a Great Choice

  1. First, WordPress is Open Source— which implies you can download and utilize the WordPress programming in any way you like, and it is FREE.
  2. Second, WordPress is Easy to learn and use. You can easily create your Site and Update the content without knowing how to code.
  3. Third, WordPress is easy to customize — there are a great many themes and plugins that empower you to change the whole look of your site or even add Features like an eCommerce store, an LMS, or a Booking System.
  4. Next, if you face any issue on-site or want to add a custom Feature. It is easy to find support or hire someone that resolves your problem. Moreover, the Official WordPress Forum is a great place to find the answers to your problems.
  5. Lastly, you are in charge of your website. Some other publishing platforms limit what you can do on your website.

Website Development: How Lex Data’s experienced full-stack developers can help?

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  3. We understand our clients and their business needs. We strive to provide reliable IT Solutions.
  4. Team of Experienced IT professional
  5. Our Areas of Expertise
  • Software Development
  • App Development
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  • Portals and CRMs
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